Winter Inspections using Paperless Applications

As the seasons shift towards colder times,
its important to recognise that there can be different requirements of your
day-to-day operations. Whilst many organisations operate out of office
buildings, there are usually assets and equipment that have to withstand colder
temperatures and inclement weather. For this reason, it is important to
understand how to adapt to colder periods in your inspection regime. The top
way that businesses are easily shifting over to winter inspection checklists is
using paperless inspection solutions. Compliance with regulations such as ISO 2810,
(Paints and varnishes – Natural weathering of coatings – Exposure and
assessment), ISO 15110 or ISO 4665 (Rubber, vulcanized or thermoplastic –
Resistance to weathering) that guide how materials should be prepared, assessed
and maintained to withstand weathering.

Paperless inspection solutions allow technicians,
operators and inspectors to make use of a mobile device and its features to
record data in the field in different ways possible to the staff member or inspector
using pen and paper. Smartphone or tablet functions such as the camera and
touchscreen can be used to record visual information rather than relying on
written descriptions. This is particularly useful in winter inspections as
recordings can be made against previous inspections in a similar time period
(also made possible thanks to integrated GPS timestamps) and hence the wear and
tear of assets or machinery can be judged. By taking photos, the use of
equipment can be demonstrated more clearly, alongside the obvious benefits of
tracking degradation or material faults. This can then be tracked on the
life-cycle tracking of assets – something available on many premium paperless
inspection solutions today. Life-cycle tracking is available for all reports,
maintenance and compliance, from cradle to grave.

Further features of the paperless
inspection solutions available today commonly include barcode/RFID scanning and
hosting via cloud (SaaS) or in-house servers. These increase the speed of
information capture, storage and access, as well as providing automatic
analysis or integrated existing business intelligence programmes. This,
alongside with speech-to-text input means that inspectors and technicians or
any other field force personnel have to spend minimal time out in the cold or
less repeated trips; increasing efficiency and reducing waste time. Other
functions that are part of premium inspection application packages include
trigger/automatic notifications and document storage. Trigger notifications can
help keep many departments or necessary personnel informed and involved in
inspection processes, whilst also creating a historical records that can be
married to particular assets and equipment. This also helps inspectors keep on
top of compliance and what equipment or machinery that is still due an
inspection or maintenance. Document storage acts like a database for inspectors
to store useful information such as photos and past reports for future use in
inspection and maintenance paperless checklists. Other documents like general
reference manuals, drawings, compliance and regulation reports or company
guidelines and procedures can also be stored on the server and available when

For more information about how to implement
a paperless inspection solution for your winter inspections or to go digital
with your mobile device, visit

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