Travel maintenance and transport control using paperless solutions

Every day millions of Australians use the
roads for business or pleasure. Transport is an underpinning logistic of almost
every businesses and organisations in some form, whether its the shipment of
goods, movement of people or just employees driving to work or to customers.
For this reason, its vital that roads and railway tracks whether local,
regional or national are effectively maintained for use. Improper construction
and maintenance of such infrastructure can lead to costly results both in
physical damage through abnormal wear or fatal casualties due to inadequate
safety. Many government agencies, NGOs, organisations and business around the
world are hence implementing paperless inspection systems to help monitor the
construction and maintenance of their travel infrastructure.

Digital systems can be used for construction
inspection, programmed and reactive maintenance, audit, safety checks or
quality assurance control. Thanks to their diverse customisation capabilities, digitalisations
and paperless solutions can cater to multiple different transport inspection
types through the same digital application. This only requires tailoring existing
forms, checklists or templates in most cases to comply with industry or
organisational regulations, but the checklists/forms can also be constructed
entirely from scratch tailored to the specific circumstances. The ability to
tailor such checklists also means that highly effective information can be
captured the best possible way. For example: asset, sign or road wear can be
monitored through picture taking and image annotation, whilst rail control
signals and lights might take use of
RFID scanning. Through integrating mobile device functions with the paperless inspection
application, many digital inspection providers are allowing transport
organisations to gain a better inspection efficiency and proficiency.

Rail and road infrastructure can also
benefit from several other paperless inspection features on digital
applications. The ability to track reports or equipment over time provides a
history of wear, usage and many other useful trends metrics. This is highly
useful for maintenance teams who can hence pre-order replacement parts or
understand how potential repairs might be affected in the future. Metrics and
data is also useful for transport management and advisory boards who can with
this information make better strategic decisions over whether to replace
equipment or rail track, resurface areas of highway or invest in new
infrastructure elsewhere. Digital inspection solutions that are part of a
broader Computerised Maintenance Management System (CMMS) or Enterprise Asset
Management System (EAM) often allow easy integration with existing business
intelligence or Enterprise Resource Planning (ERP) systems. Access to the data
and reports is provided via web-portal login which of course is available 24/7,
further bettering the current filing cabinet storage system. As digital solutions
are hosted either via private in-house servers or the cloud (SaaS), the package
can dramatically reduce the floor space dedicated to filing paper based maintenance
and inspection reports. All that is required in most cases is a mobile device
such as a smartphone or tablet to power an entire inspection/audit/safety
check/quality assurance ecosystem.

To learn more about digital solutions for
travel and transport maintenance, or how paperless can help you, visit

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