Property Inspection using Paperless Applications

Whether for letting, sale or management
purposes, it is essential to manage your property for your customer or organisation.
This can mean inspecting it so that your business does not need to invest in
repairs or as part of a pre-leasing rental agreement with a potential tenant.
Letting a property for a tenant or performing mandatory building inspections
follows the same basic principles of pre-use or within-use checks. Buildings
need to adhere to legal safety standards for certain use, amongst general
standards related to construction, condition and upkeep.

Today many organisations who are managing
their own property checks for commercial reasons or simply for regulatory
purposes are using digital inspection applications. Industrial standards such
as those published by the International Organization for Standardization (ISO),
can be easily built into checklists so that the audit trail becomes much
simpler. In such checklists, there can be specific sub-parts that directly
conform the inspection to the standard’s inclusive points. Measurements, data
collection and information can be recorded in standardised response boxes, via
speech-to-text services or image attachments. As paperless applications use
mobile devices such as smartphones or tablets, the camera is as simple as the
smartphone that employees use on a daily basis. Images can likewise be annotated
to show certain features from mould growth directions to wear or damage to a
fire escape route.

Property inspection running on paperless
solutions can also make use of the benefits of digital. By using a computerised
maintenance management system (CMMS), digital inspection applications can make
records accessible via a web-browser login 24/7 365 days a year. This gives
access to historical tracking of all inspection types for a property, alongside
any other inspections that need to be conducted for an organisation. Inspections
can be categorised by asset or property which means the audit trail is
highlighted for future use, and records and data can be easily cross compared.
Any asset or property that is recorded in this way can benefit from data
analytics as well as number-crunching from any other existing business
intelligence that an organisation may already have. This gives many
opportunities to make strategic decisions based of return on interest (ROI),
relative to other assets/property.

Property paperless inspection using digital
methods also makes the process much easier for the inspector. Let alone the
features of a mobile device as mentioned above, digital inspection applications
themselves often provide many ways of making the job smarter and faster.
Built-in automatically suggested corrective actions can provide an answer
instantaneously whilst attachment of reference material and drawings can give
other ways to remain on task. Trigger automated notifications to management or
other organisational teams can let those necessary know of a particular outcome
of a property inspection. This reduces the lead time of inspection,
maintenance, leasing etc., as several steps are removed, and others reduced.

The only true way to realising just what a
property inspection package can do compared to pen and paper solutions is to
understand the tailoring abilities of the provider. To learn more about digital
inspection packages, or how paperless can be customised your organisation, visit

Leave a Reply

© All Rights Reserved. All content published on this site is the property of Prime Creative Media. Unauthorised reproduction is prohibited