Inspection Management using Mobile Technology

Modern times calls for modern management of
your business, organisational activities and day-to-day procedures. With an
increasing strain on modern organisations to move digital, be forward-thinking
and comply with strict environmental standards, taking your operations
paperless is a sure-fire way to take your business to the next step. Inspection
management with digital paperless solutions is today possible thanks to the
widespread availability of mobile technology, internet and tech-savvy employees
in the workforce. Employees already fluent in the language of iOS and Android
can use devices for work purposes from day one with virtually no training

paperless can mean several things to an organisation, but for inspection
management it is vital to take the entire process digital. This means
everything from the inspection itself to the corrective actions, analysis and
strategic decision making. Inspections can be carried out by inspectors using
mobile devices in the form of tablets or smartphones just like their consumer
versions. On these mobile devices are preloaded applications which allow an
inspector, technician, supervisor, field worker, or machinery operator to carry
out their necessary inspection, maintenance, audit, QA, service, survey or data
collection with ease. Specific checklists and forms can be preloaded via the
web-portal and accessible via any internet connection login (e.g. Sim card,
Wi-Fi, Bluetooth). The checklists or the digital form can hence be easily
updated and be changed to comply with policies, regulations, ISO standards, or specific
inspection requirements. Using the features of a mobile device like the camera,
the inspector or user can take pictures as evidence or scan barcodes for quick
information. Other features include speech-to-text capabilities and access to
reference material in real time (e.g. user manuals, drawings, images, standards,
history, induction information etc.) as well as standardised response and easy
input checklist sections.

The touchscreen is perfect for rapid data
entry, annotating aforementioned images or make drawings and illustrations. The
application also makes use of technology like an offline reporting to make sure
inspectors and field workers are truly unrestricted, and attachment of reference
material to specific sections of
checklists or forms. Inspectors will have all the information and data they
need to make decisions and record information as well as possible.

The benefits of inspection management
solution are also fruitful for the senior level of an organisation which get
life cycle tracking in a cradle-to-grave style for every asset or equipment
piece that they include within the system. This helps with ROI analysis,
quality assurance and safety and regulatory compliance. Management can also
take advantage of the built-in analysis of every inspection report against
historical archiving of similar inspections or industry benchmarks. This works
alongside any other business intelligence programme providing a comprehensive
informative look for management and other stakeholders. At this level
management can also pre-configure corrective actions for inspectors and
technicians so that quick decisions can be authorised automatically without a
long-winded approval process. This also means maintenance and repair teams know
the actions taken to rectify a problem or halt the decay of an asset. With
everything being digital and working from the same database, the entire
inspection team can be kept informed by automatic email alerts about changes to
checklists, completions or problems. With so much information being shared, the
efficiency and effectiveness of reporting improves dramatically.

For more information about how to implement
a paperless inspection solution for your organisation or to go digital, visit

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