How to ensure your Workplace Safety Inspections can Identify Issues

What’s worse than finding a safety issue at
your workplace that could have potentially injured someone? Not finding the
issue. Every workplace is different; organisations that have several locations will
even sometimes have separate OH&S procedures and safety inspection
documentation for each location. What’s important is that your working
environment has the best safety inspection system in place possible. Too often
organisations and firms are relying on free mobile applications or simple paper
check sheets that get put in that drawer somewhere – both of which are
unreliable and inefficient systems. Industry leaders and companies aiming to do
everything they do better are choosing to move to paperless premium inspection
solutions. Accident and incident reports become an insightful piece of
information for management instead of a dreaded document to fill out. Going
digital has not only transformed safety inspection processes for many
industries, but also allowed them to integrate other audit or quality assurance
within the same solution. Leading paperless solutions are even allowing
companies to mesh the inspection programme with business intelligence (BI) and/or
existing ERP systems.

Industry leaders across several fields are
taking advantage of the wave of new consumer technology now becoming common in
the workplace. Paperless inspection solutions now consist of an application on
a mobile device, exactly like the one that employees will walk into and out of
work using. The workforce is already educated in the new technology, meaning
the new application on the mobile device can be instantly implemented.
Inspectors and field service personnel can make use of a regular smartphone or
tablet set up for the business and use all the familiar features available. The
camera can be used to take pictures, with further annotation commonly possible
on premium inspection solutions. Also mainstays on the top inspection
applications are features such as image annotation, offline reporting,
standardised response checklists, automatically suggested corrective actions,
speech-to-text and dictation, GPS timestamps and barcode/RFID scanning. Safety
inspectors can truly benefit from numerous features and functionalities of a
mobile device if paired with the right solution. Many paperless inspection
applications include existing libraries of audit and industry regulation
checklists such as ISO 45001 or ISO 9001; basic construction site safety
checklist samples or pre start safety templates. For a user of digital
inspection applications, the versatility and adaptability of the application
can dramatically increase productivity and heighten efficiency.

Perhaps the top benefit of premium digital
inspection solutions is their integration with existing business intelligence (BI)
and other corporate systems such as Asset Management, HR and CMMS. With free or
freemium solutions, companies and organisations often lack the control of their
own database structure and are blind to potential data misuse from the
application companies. This is why many industries are finding that it pays to
go premium for inspection reporting. Premium inspection solutions often allow
in-house and/or cloud (SaaS) hosting, automatic trigger notifications to 3rd
parties or different organisation teams such as maintenance, management or
other inspectors. Some inspection applications also have the possibility to
have deficiency life cycle monitoring built into the inspection system. What
all this means is that companies, organisations and businesses operating in any
industry can have the opportunity to increase safety, workplace inspection
reporting efficiency and the overall productivity of its operations. As clear
insightful data is being fed right back to all stakeholders when necessary; as
reference material or as warnings and alerts, the issues can be identified and
acted upon very quickly. With information also being sent to management and
maintenance, problems can similarly be resolved faster.

If you want your workplace has a good
safety inspection system in place, you should consider paperless inspection
solutions. If you want to ensure issues are identified as fast as possible and
problems are fixed as soon as possible, research for premium digital inspection
solutions. 

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