Safety is a major consideration at any workplace, and it’s the
responsibility of managers or supervisors to ensure correct practices are in
place for the wellbeing of staff, visitors and even the community around.
By identifying and documenting potential hazards on the worksite,
supervisors and managers can prevent unsafe situations, minimise risks and maintain
a safe working environment. However, conducting a complete safety inspection on
the worksite as per regulations can be laborious and time-consuming if done the
traditional way using paper-based processes.
Using a paperless data collection tool streamlines the entire process
and creates a strong archive of the preventative steps previously enforced on the
According to the OHS Regulations 2007 issued by the Victorian Government:
‘A person who is required by these Regulations to use any particular
measure to control risk must ensure that the measure is properly installed (if
applicable), used and maintained. The employer must make a written record that
describes the actions necessary to implement the risk control measure.’
Although each state has different regulations, the identification of
hazards and ways to effectively control and prevent their recurrence are
important requirements everywhere. Safety and health measures can be put in
place by completing a Job Safety Analysis (JSA) and a Safe Work Method
Statement (SWMS) if the site includes ‘high risk construction work’.
Safe Work Method Statement
(SWMS) and Job Safety Analysis (JSA) through Pervidi Paperless Safety Solution:
Identify high risk construction
work and steps within a specific job/process
Use a paperless safety application on a mobile device (tablets or
smartphones); imagery of identified high risk areas can be taken and notes
added to explain the situation.
State the risks and hazards to
health and safety for each process
Using paperless safety app features, photographs, speech, specific notes
and procedures can be attached to specify the equipment or areas where hazards
and risks are identified.
Describe the measures to control
Notes, regulations, risk matrix and other relevant documents can be quickly
accessed on the mobile device to understand the measures in place to control
risks and prevent any hazards from occurring.
Create preventative steps to
implement risk control measures
Users can access the preventative steps in place to control risks. This
information can be sent from the mobile device in real time to the relevant
personnel (supervisors and safety managers).
By going paperless with the Pervidi paperless safety app on a mobile
device, these documents can be quickly completed by managers, site supervisors,
safety inspectors or staff by photographing the identified risks, annotating
imagery, uploading forms and entering text/data.
Failure to follow safety regulations can result in tough penalties so
it’s essential all preventative steps are documented and stored correctly. To
make the process of digital JSA and SWMS more efficient, you can utilise any smartphone
or tablet to help complete tasks by installing the safety inspection app. Given
that almost every employee owns a smartphone, the task can be delegated to them
and their knowledge of equipment and worksites used for the company’s benefit.
Easy to install and use, Pervidi’s paperless safety inspection app
allows easy access to the camera, enables speech to text in real time, has offline
capabilities and provides alerts if the tasks are not completed correctly.
Please contact Techs4Biz Australia to discuss how the Pervidi paperless
safety app can be tailored specifically to your business.