Equipment Rental Inspection using Mobile Devices

Whether you’re renting to a single consumer
or loaning equipment to a larger business, the same principles largely apply.
You expect your equipment to be in a similar condition before and after, whilst
knowing that it is your responsibility to provide legally safe equipment. Just
these two of the many values in the equipment rental business highlight why
there is a need for a thorough inspection process that is both quick and
effective. Many rental and hire businesses are now moving on from outdated
paper inspection checklists to digital and paperless solutions using mobile

One of the reasons that it’s so important
to conduct a thorough check before leasing or hiring equipment to a consumer or
business is the question of liability and safety. It is fundamentally important
that any equipment or asset has passed the necessary safety checks and conforms
to industrial regulations. Similarly, if something goes wrong during the lease
period, or if excessive damage occurs, it is crucial to have a detailed record
of the equipment before the lease began. Only through this can it be determined
who is liable for the event. This is why many hiring organisations are making
use of digital tracking of inspection reports. Paperless solutions are allowing
hiring businesses to make inspection reports or pre-rental checks on any asset
or equipment piece and save/lodge this report in the historical file for said
asset. This means that if anything does occur, it is easy to see the likelihood
of this happening from normal wear and tear, whilst also help prevent future
such incidents. Maintenance teams can also use this information to better
understand how the material, part or entire equipment piece deformed, broke or
failed. For management this gives a good oversight of the return on interest
(ROI) that equipment rental is providing and whether the costs are effectively
outweighing the income or value that the asset is generating.

Inspection reports of this nature often
require a visual check, scan of information or reporting of current wear. For
this, paperless solutions currently provide image capture and annotation using
the smartphone or tablet device camera. Using the touchscreen, it is easy to
annotate images, make drawings and record observations. The GPS, date/time stamps
function built into every report means that historical tracking of every asset
becomes much easier than having to manually file reports. The filing of reports
also often takes up large amount of space which can obviously be reduced with
digital paperless applications. The voluminous amount of paperwork in business
equipment rental can all be moved to digital formats, being stored on an
in-house server or on the cloud (SaaS). This gives easy access for management
that may operate out of a central location to track the movement of equipment
or assets that are mobile and may be returned at another location.

For any business equipment rental
inspection, the productivity, effectiveness and efficiency can be dramatically
increased and improved using paperless systems. Implementing a computerised
inspection management system gives flexibility in terms of asset management,
over-the-air updates and the access to the audit trail.

To learn more about digital solutions for
business equipment rental inspection, or how paperless can help your hiring organisation,

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