Replacing paper based systems with digital rack safety inspections

Paper-based checklist systems typically used in rack safety inspections
are labour-intensive and inefficient. However, modern-day inspection software helps
companies move to a more reliable and accessible digital format, allowing inspectors
to continue their routine inspections without worrying about paper collected
data being incomplete, damaged or misinterpreted, or spending time on data
entry.

Rack safety inspections are required to be carried out in warehouses to
ensure worker safety. But many companies don’t bother with safety inspections
after the initial racking system has been implemented. Companies that do not
update their safety inspection methods often fail to acknowledge and adapt to
modern practices and materials, seriously jeopardising safety standards within
the organisation.

Professional warehouses
require digital rack safety inspections

To ensure safety levels are meet, it is recommended that regular audits
for pallet racking systems/ installations should be conducted at least once
every 12 months, in accordance with AS 4084-2012 (Ref. AS 4084-2012, Section
8.1 General, and Section 8.2-Inspections).

Inspections should be conducted more frequently for racking systems that
are used more frequently since there is greater risk of damage from forklifts
being operated within the warehouse or incorrect loading of the racking system.
Remember, by enforcing professional safety standards, you’re enforcing a
culture of safety and high standards within your company, and your employees
and warehouse operators.

Procedure guide for digital rack
safety inspections

This guideline can be implemented within the business’ operations to
assist with effective digital rack safety inspections and reporting.

1. Consult with software suppliers to ensure correct operation of
inspection software.

2. Consult with software suppliers to upload physical paper-based
checklists and pre-input correct triggers and corrective actions.

3. Ensure that working load limits for rack systems are strictly
followed.

4. Check that the racking installation has not been altered since the
previous inspection/ installation. A copy of the load application and
configuration drawings shall be retained for this purpose (these documents can
be loaded into the inspection software).

5. Frequently inspect any possible damage due to impact on the racking
installation.

6. Inspect out-of-plumb of the racking and base plates.

7. Look out for any dislocation and deformation of sections and
connections for uprights and beams.

8. Inspect connectors for deformation or signs of cracking at the welds.

9. Act on any corrective action required.

10. Distribute the report to the appropriate parties.

These procedures can be automated by a digital checklist, with the
inspectors only reporting defects and non-compliance. When the safety level is
not met, a pre-determined response is triggered automatically, not only saving
time and ensuring data collection accuracy, but also providing reassurance to all
stakeholders that the correct action is being taken. This digital inspection
can be exported into a PDF/Excel to either be printed out or emailed to the
relevant stakeholders.

Long-term digital strategy for
rack safety

Digital inspection systems deliver multiple advantages to warehouse
operations, with a log of detailed data demonstrating the company’s ongoing
efforts to enforce safety standards. Inspectors can now review trends and
forecast potential problems or red-flag issues towards which companies may need
to direct additional attention.

In the absence of a digital rack safety inspection system, failure to
meet AS4084-2012 can result in consequences ranging from inventory loss/damage
and business shutdowns to injury and potential company litigation. A simple
mistake can result in devastating consequences that may even impact the very continuity
of the operation.

Choose Pervidi

Switching over to a digital rack safety inspection system is the first
step. Equally important is the need to select the correct software supplier as
this decision will impact the performance of the application in any inspection
process. When choosing a digital inspection software supplier, it’s important
to consider the company’s history, how long they have been around, and if this
knowledge can be transferred to your company.

Pervidi software is available in Australia from Techs4Biz Australia.

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