Managing fire and safety inspections has become more efficient with the introduction of mobile devices. Automation enables effective equipment tracking, scheduling, service management, and management of parts and inventories, with paperless inspections delivering multiple benefits including improved productivity, reduced downtime, increased equipment life expectancy, compliance with regulations, and lower overall maintenance costs.
As mobile devices become smarter and more advanced, they are increasingly being
used to automate inspections. Mobile devices such as iPhones, iPads, Android
smartphones and tablets have been transformed into everyday tools deployed by service
organisations such as fire equipment inspectors.
Automating fire equipment inspections using an iPad or Android mobile device
Most smartphones and tablets operate on the iOS (Apple) or Android (Google) operating system, with both platforms capable of handling fire equipment and safety inspection applications. Apps designed for paperless inspections have to provide information that already exists on paper forms. For example, if the inspection involves filling out a weekly sprinkler logbook, the iPad paperless app can fulfil the same function electronically including allowing the fire inspector to select from a list of possible choices, type in information, or use the voice to text function according to the logbook and regulatory requirements.
Paperless fire and safety inspection apps allow the inspector quick access to current, past, and future information. Easy-to-use screens and functions are necessary in the fire inspection apps to enable user-friendly and efficiency operation by the field service personnel. Simplifying navigation buttons and minimising keystrokes will allow fire equipment and safety inspectors to easily and quickly familiarise themselves with the paperless inspection app.
The fire and safety inspection app can include validations that allow or disallow data entry and make data entry mandatory when identifying defects and other non-compliance findings. The fire inspection app can also provide the safety inspector with historical information pertaining to previous inspections and tests.
Mobile device features such as camera, NFC, Wi-Fi, clock and GPS can be integrated with the app to execute multiple functions such as enabling quick identification of equipment, or points of entry and exit, providing audit trail, documenting non-compliance, recording photographic evidence, improving efficiency, and minimising human errors.
Techs4Biz Australia offers Pervidi products, which combine service management, asset management, maintenance management and inspection management functionalities to improve operational efficiencies and reduce costs.