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How to ensure quality assurance recording in manufacturing

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Quality Assurance (QA) is undertaken by virtually all service and manufacturing organisations to eliminate mistakes and defects, allowing them to deliver the best possible services or goods to their customers.

A typical quality assurance process may require verifying that the service and/or products conform to documented requirements and international standards; ensuring that these given standards are met throughout the entire instigation, development, and procedural phases of the product lifecycle or the service provided; and providing management with the data necessary to be informed about product quality discomfort and any other deviation from the required and anticipated standard.

While the extent of quality assurance may depend on the nature, size, extent, or complexity of a project or product, companies can consider using paperless inspection software to speed up the process as well as efficiency of such tasks.

The use of a digital inspection application on mobile devices can enable automated inspections for recording quality assurance, replacing the antiquated, inefficient use of paper and pen to document and communicate data. One of the many benefits of paperless inspection software is that it facilitates the recording of quality assurances, taking into account the corrective actions, and assessments undertaken by clientele, in a diverse range of professions and fields.

Being customisable, virtual paperless inspection software allows businesses to create requirements and personalised checklists/ templates or form layouts specific to their industry. Digital paperless inspection software has the capability to list information required by prescribed quality standards to perform inspection periodically; and test and adjust existing equipment or procedures to fulfil the requirements of the relevant standard, encompassing both safety audits and inspections for quality assurance.

Paperless inspection software is highly interactive and therefore suitable for any type of examination in the field, allowing customised checklists, capturing and annotating photos of final product, directly communicating to office database in real time, converting speech to text for additional data collection, integrating barcodes and RFID for quick identification, and creating electronic signatures, date, time and GPS stamps.

These features create the potential for mobile devices to enable effective identification of areas and equipment, determine points of entry and exit, and improve efficiency.

Recommended for system owners, project managers, compliance managers and other information systems development and maintenance professionals, paperless inspection applications contribute significantly towards advancement in many business areas, including but not limited to assessing and upholding quality assurance.

Paperless inspection software is readily available to access on handheld mobile devices from smartphones to tablets and iPads, allowing quality assurance to be manageable, accessible and user-friendly in real time.

Written by Naaman Shibi, Techs4Biz Australia (Pervidi Software).

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