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Warehouse and distribution management system from Naxtor Technologies

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Whether your warehouse is a thousand square feet or a million square feet, the fundamental challenges are the same: how do you reduce inventory, fill orders fast (and ship them faster), improve accuracy, prioritise the movement of your profitable goods, maximise worker productivity, minimise wasted space and at all costs keep from having to tell your customers that you do not have what they need?

Naxtor Technologies ’ warehouse manager is a powerful and flexible solution that offers a comprehensive menu of capabilities, and practically infinite flexibility in their application making it an ideal product for virtually every warehousing and logistical operation.

Overall system diagram:

  • The supplier sends goods to the warehouse
  • A Goods Received Note (GRN) is also sent to the warehouse
  • The goods are stored in the warehouse
  • The customer sends an order
  • The goods are retrieved from the warehouse
  • A despatch note is created
  • The goods are sent to the customer with a despatch note.

Goods received:

  • The supplier sends goods to the warehouse, along with a GRN
  • The information on the GRN is entered into the warehouse management system
  • Naxtor warehouse management system creates putaway instructions for the goods
  • The warehouse team take the goods and store them in the warehouse based on the putaway instructions
  • After the goods have been put away, the putaway confirmation is entered into the warehouse management system
  • The system updates the stock files to reflect the change in stock levels.

Order processing/goods out:

  • The customer sends an order
  • The information on the order is entered into the warehouse management system
  • Naxtor WMS creates picking instructions for the goods
  • The warehouse team pick the goods based on the picking instructions
  • After the goods have loaded, the picking confirmation is entered into the warehouse management system
  • The system updates the stock files to reflect the change in stock levels


A fundamental concept in the warehouse management system is the location - the place items are stored. As the Naxtor WMS is a generic system, it must provide flexibility to cope with any type of warehouse and any type of stock.

In order to provide such flexibility, the following conceptual areas within the warehouse are used:

  • Zones
  • Faces
  • Bays
  • Levels.

Example Warehouse - top view:

A zone is the large area within a warehouse. In some warehouses, especially small warehouses, there may be only one zone whereas in other, possibly larger warehouses there may be several zones.

You can use zones to separate different departments: you may like to have different zones for departments T01 and T02, for instance.

You can also use zones to represent different physical locations within your warehouse: you may have a zone for downstairs and a zone for upstairs.

When the warehouse management system is installed at your site, a survey will have already been carried out to determine the ideal system for your needs.

A face represents a picking face: the aisle you walk down when picking goods from a particular bay. Faces generally run parallel to each other.

In order to arrive at a particular bay, you must therefore specify a zone, a face and a bay number.

A bay is a vertical multi-level collection of locations. One level within a bay represents the small area within a warehouse: a single unique location. A location can store any type of item and could be a pallet, a clothes rail, a bin or even simply floor space.

Therefore, to identify a single unique location within your entire warehouse, you must specify the zone, the face, the bay and the level.

This system ensures that the warehouse management system is able to work with practically any warehouse configuration.

Under some circumstances, however, Naxtor WMS system may have been tailored further to accommodate an unusual situation.

Features and benefits:

  • Handheld portable scanner support: Point and scan to issue, receive, and conduct an inventory
  • Portable time and date stamp: Know exactly when an item was checked out, moved, inventoried, or added
  • Receiving and picking: Receiving goods can be either scanned or manually entered into the system. The received goods are then put away into the warehouse locations using system algorithm to find suitable location for the item based on its size, weight or any other dimension associated with it. The check in and check out allows real transparent inventory data to be maintained. Picking instructions produced by the system are passed onto warehouse staff to pick the required products against n numbers of order eventually shipping to customer
  • Items are tracked to a location: You will know exactly what you have and where it is located
  • Prints bar codes: Print item, location, and custom bar code labels
  • Import/export: Imports or exports ASCII or text data for shared use with other software systems
  • Track both check-in/out items and consumable items: Manage a stockroom as well as check in/out items too
  • Reports: See who has an item; know if it is past due. Find usage by department and person
  • Add custom fields: Allows custom fields to be added for picking, shipping, storing operation
  • Security levels: User names and passwords allow you to restrict a user to view only access, or three other levels of access
  • Web based application: Accessed using a browser
  • Supports unlimited sites, locations, and items: You can manage an unlimited number of items in unlimited sites and locations
  • Audit trails are extremely comprehensive and log all stock transfers with an electronic date, time, initiator and reference stamp. This transaction information is archived for the life of the product and can be easily and flexibly accessed for management information reporting purposes.

Technical features:

  • Wireless hand held devices support
  • Cycle counting
  • Inventory moves and transfers
  • Multiple units of measure
  • Paperless picking and receiving
  • Physical inventory
  • Supports plug-ins through WiA
  • Staging
  • Portable data collection terminal bar code printing
  • Terminal messaging
  • RF (WiFi) portable data collection terminal application
  • Cross docking
  • Cubing (space management)
  • Directed pick and put away.

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