Prior to adopting time and attendance systems from Mitrefinch Australia , sheetmetal fabrication company Advance Metal Products relied on an antiquated bundy clock system to track employee attendance.
Growth within the company made it extremely time consuming and difficult to manage the volume of administrative work associated with this manual process, in addition to the lack of any reliable means to track employee anomalies such as absenteeism and punctuality.
Management were unable to verify if an employee had actually worked the hours recorded, with some isolated incidents reported where employees were clocking in and out for each other, allowing them to claim for time they had not worked.
Advance Metal Products made the decision in 2004 to adopt Mitrefinch’s automated time and attendance systems, and now have them installed at their two manufacturing plants. Approximately 130 employees use the systems to register their attendance on a daily basis, with up to 180 using the system in peak times across three sites.
General Manager of Operations Mr. Yashar Ahmet says that the company trialled a range of alternative automated time and attendance systems, but the Mitrefinch product represented the best fit for the organisation.
“There was a combination of factors that swayed us towards Mitrefinch such as ease of use and the integration with Mitrefinch engineered biometric scanning devices,” he explains.
Now, when staff arrive for work they simply tap in a pin number to identify themselves and then place their finger on the reader to verify identification, eliminating the need for swipe cards and key fobs.
Allan Murdoch, Business Development Manager for Mitrefinch Australia says that Advance Metal Products needed cost effective time and attendance systems that addressed problems with their old, manual processes.
He says that the company “wanted a system that was easy to use and easy to install, the biometric terminals eliminated the buddy-punching issue, and the TMS software provided a greater level of efficiency in the pay office. Real-time, accurate information is now readily available at the click of a mouse.”
Yashar agrees that the Mitrefinch time and attendance systems have significantly improved efficiency within the company’s HR and payroll departments, noting that it has saved at least 3 to 4 days of manual administrative and employee management work per week.
He adds, “We believe the Mitrefinch TMS system has saved us around 1% to 2% of payroll per annum and has proved itself to be more accurate than doing it manually.”