THE latest version of Mantrack's web-based PayOffice system not only eliminates the paper trail associated with manual payroll systems but also offers immediate access to labour costs as they are incurred, as well as continuously updated information on employee qualifications and availability.
Compatible with state-of-the-art swipe card and electronic thumb print recognition technology, the system captures details of staff deployment as it occurs and compiles it into daily reports for management.
The system also gives individual staff on-line access to their own personal details and entitlements.
One of the problems for manufacturers with diverse warehousing and processing plants is ensuring that the best-qualified people are available at the right time and place to the job most efficiently.
Apart from the ongoing logistics of constantly matching and rematching skills to jobs without labour wastage, there are safety and hygiene issues involved in materials handling that are emerging as major issues.
"Whether you are involved in food, chemicals, plastics or metals, it is an ongoing challenge to comply efficiently with strict regulations governing the qualifications of people involved in handling different materials and processes," says on-line payroll and management authority Bruce Sullivan of Mantrack.
"Paper-based reporting systems can produce a cost and regulatory nightmare because they are inherently out of date. By the time company information has filtered in from the branches and divisions, been laboriously compiled into indigestible reports, then sent back out again it is fairly useless. Typical weekly and monthly manual rosters, for example, are outdated before they are written.”
A better way, says Mr Sullivan, is provided by automated on-line payroll and management systems, such as the Mantrack system used by more than 300 companies throughout Australasia.
"Where labour-intensive companies are functioning in environments in which fractions of a percentage point of margin make a huge difference to profitability, the benefits of immediacy and automation are self-evident," said Mr Sullivan.
"Rather than bogging down supervisors with the task of drawing together rivers of detail from different cost centres, then laboriously compiling them into reports, the on-line system automatically delivers these in a form that can be used for the next day's work."
Even when workforces are employed at multiple worksites and under multiple Enterprise Bargaining Agreements (EBAs), the system can automatically update essential details such as qualifications, costs, allowances, timesheets and leave.
Information entered into one part of the system can be automatically updated across all other parts relevant to that person or cost centre, thus eliminating time-consuming multiple inputs, with their associated risk of error.
Employee information can also be provided to individual staff on an immediate self-service basis, radically reducing the time taken for processes such as checking production commitments, comparing with other applications, authorisation and notification.
Bruce Sullivan says Australian and New Zealand companies waste untold tens of thousands of dollars a year by not auditing the true costs of manual procedures.